Planning Ahead for Live Conferences
We look forward to the time when we are able to welcome you back to our live conferences.
When you are ready to attend one of our conferences, you will see that a lot has changed. Social distancing and cleaning procedures that have now become a way of life for all of us are now the standard for how we will run our conferences. Our events will continue to offer unparalleled access to market leading intelligence and to the facilitation of a global exchange of expertise and now with a greater focus on the safety, health and well-being of all our guests.
As The Canadian Institute and our partners begin to look forward to live events, we are committed to building and enhancing the planning and preparation with a view to offering our guests a safe place for live conference delivery.
Steps taken to protect our attendees:
All attendees will need to assert that at the time that they first attend the conference and for the 14 days prior:
- They are not experiencing COVID-19 symptoms.
- Have not traveled outside of your home country or in an area under a travel health advisory.
- Have not provided care for or had close contact with any person with or reasonably suspected of having COVID-19, or with any person who traveled outside of your home country or to an area under a travel health advisory.
- Have not been advised by any health authority, government agency or regulation to self-isolate due to possible exposure to COVID-19.
Link to COVID-19 symptoms:
We are closely monitoring industry best practices and will be evaluating further additional measures pertaining to vaccinations and on-site screening based on the advice of health authorities.
- Advance communication to all attendees on what to expect and prepare for at the conference: from registration to conference materials to room layout to food and beverage options and more.
- Education and training for the team to ensure we provide a safe and secure conference experience.
- Distribution of local health-resource information in advance of the event.
- Ongoing communication and advance planning with the venue regarding enhanced cleaning and sanitizing measures, response strategies and other onsite protocols.
Increased Cleaning and Sanitation
- Placement of hygiene stations throughout the conference including the registration area, meeting spaces and high frequency areas.
- Availability of personal hygiene and safety products including facial coverings where available.
- Reduction of the physical distribution of onsite materials.
- Food and beverage options that ensure minimal handling and exposure.
Safety and Physical Distancing
- Physical distancing protocols such as limiting attendance, directional signage and markers throughout the conference.
- A conference room layout with planned seating for appropriate physical distancing.
- We continue to work closely with our venue partners to ensure the safety of our attendees. Please check back frequently as we monitor and evolve our plan in the weeks ahead.