2024 Agenda
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Day 1
October 29, 2024
Registration and Breakfast
Michael H. MorrisSenior General Counsel, National Litigation Sector, Ontario Regional OfficeDepartment of Justice
Alyssa TomkinsPartnerGowling WLG (Canada LLP)
The Honourable Justice Suzanne CôtéSupreme Court of Canada
Michael H. MorrisSenior General Counsel, National Litigation Sector, Ontario Regional OfficeDepartment of Justice
Alyssa TomkinsPartnerGowling WLG (Canada LLP)
Morning Networking Break
Paul DalyUniversity Research Chair, Administrative Law & GovernanceUniversity of Ottawa, Faculty of Law
BJ WrayGeneral CounselDepartment of Justice
Barbara Louise JackmanFounderJackman & Associates
In 2023, the Supreme Court’s Mason decision clarified the Vavilov framework and the need for "responsive reasons" in statutory interpretation by tribunals, including the impact on individuals and the significance of international law in protecting refugees. However, critics, including the dissent, noted tensions in expecting first-level decision-makers address legal constraints and arguments not initially presented. Topics of discussion include:
- Distilling the key concepts from the Mason decision, and what, if anything, they add to the Vavilov framework
- Exploring the concept of responsive reasons
- Assessing a tribunal’s obligation to go beyond the arguments put before them while ensuring they address all statutory and legal constraints
- Demonstrating that the "impact" has been considered on the individual
- Balancing the necessity of providing detailed, responsive reasons to avoid decisions being overturned with the imperative to swiftly address the overwhelming backlog of a high volume tribunal
- Addressing systemic challenges (Canadian Council for Refugees v. Canada (Citizenship and Immigration, 2023 SCC 17)
- Navigating cultural relativism and Western-centric laws
Court Modernization, Reducing Backlogs, and Access to Justice: Anticipating the Evolution of the Modern Court System
Darlene CarreauChief Administrator and Chief Executive OfficerCourts Administration Service
Ian DarlingChairCondominium Authority Tribunal
Lara TaylorInterim Chief Executive OfficerCopyright Board of Canada
Marisa VictorMemberCanadian Transportation AgencyFormer Vice-Chair, Tribunals Ontario
This exclusive panel will candidly address efforts and challenges towards modernizing court operations and improving access to justice. Topics of discussion will include:
- Surveying the present use of virtual and hybrid hearings
- The open court principle and concerns with respect to privacy
- Assessing the use of AI and other technological advances
- Reviewing the rules of procedure
- Understanding the concept of "undue delay" in administrative proceedings
- Developing strategies for decision-makers to provide procedural fairness without adding lengthy delay
- Examining other initiatives geared to reducing backlogs
Networking Lunch
The Use of Artificial Intelligence in Submissions and Decision Making: Benefits, Challenges, and Concerns
Marco P. FalcoPartnerTorkin Manes LLP
Yuan StevensAcademic Associate | AI Governance, Legal & PolicyCentre of Genomics & Policy
The ostensible advancements made possible thanks to technology and AI have been tempered by inaccuracies and difficulties that infer the need for careful review of the use of these modalities. Lawyers and decision-makers alike must have a holistic understanding of the advantages and dangers of using technology and AI in administrative law. Topics of discussion will include:
- Understanding the key concepts and terminology of artificial intelligence
- Appreciating privacy and confidentiality when using artificial intelligence
- Unpacking the Federal Court’s Notice on the Use of Artificial Intelligence in Court Proceedings (May 2024)
- Considering the perception that the use of AI will usurp the careful contemplation needed for reasoned and legitimate decision-making
- Examining the Directive on Automated Decision-Making:
- Learning the government reporting requirements for AI auditing and Algorithmic Impact Assessments
- Exploring federal court cases on the use of AI in public administration:
- Haghshenas v. Canada (Citizenship and Immigration), 2023 FC 464
- Safarian v. Canada (Citizenship and Immigration), 2023 FC 775
Afternoon Networking Break
Working with Self-Represented Individuals: Striking the Balance Between Procedural Fairness and Effective Case Management
Mélanie RaymondLegal Counsel, Eastern RegionImmigration and Refugee Board of Canada
Jude SamsonActing Vice-Chairperson, Appeal DivisionSocial Security Tribunal of Canada
Dawn Elliott SullivanVice-ChairLandlord and Tenant Board
Sylvia ChapmanDirector, Legal ServicesCommunity Legal Services of Ottawa (West)
Self-represented individuals appearing before administrative tribunals or courts pose a unique challenge: procedural fairness and access to justice may warrant intervention, but the live issue is how far is too far, in an under-resourced and over-burdened justice system? This panel will analyze questions such as:
- How to help self-represented individuals with procedural steps: what are the minimums, and what are the limits?
- What rationale can a tribunal member provide for not fulfilling the requests of a self-represented litigant?
- Considering formalism: what are the bright lines when it comes to excusing self-represented individuals for not perfecting their applications or following procedure?
- Conversely, when does helping the self-represented individual cross the line from procedural fairness to an unfair disadvantage to the other party?
- When is it expected or reasonable for the tribunal member to negotiate or mediate between parties?
- Assessing formal alternative dispute resolution mechanisms as an option
- Appreciating the prevalence of untreated mental health issues and the intersection between mental health and administrative or judicial proceedings
Navigating the Collection and Disclosure of Evidence in Administrative Investigations, Hearings, and Parallel Proceedings
Robert BlairManager, Adjudication Legal ServicesOntario Securities Commission
President, Society of Ontario Adjudicators and Regulators (SOAR)
Member, Counsel of Canadian Administrative Tribunals (CCAT)
Judith BuchananDirector General, Federal Programs DirectorateEmployment and Social Development Canada
Anne TardiffPartnerGowlings WLG (Canada LLP)
In this session, our speakers will explore the rights of various parties in investigations in the administrative world and parallel criminal or civil proceedings. Topics of discussion will include:
- Appreciating the nuances of evidence and procedural fairness in adversarial tribunals
- Exploring the Supreme Court’s decision in Canadian Broadcasting Corporation
- Understanding how the investigative role differs from the function of a decision-making tribunal
- What is the scope of statutory authority with respect to investigations?
- Understanding privacy considerations when collecting evidence
- Examining how administrative law reports are used in civil and criminal law proceedings as evidence and how they are weighed
- Use of dispositions and findings of fact—what use can be made of a decision from one proceeding in another? (e.g. the use that can be made of criminal acquittals and convictions, no contest pleas, findings of professional misconduct, and civil judgments)
- Applying the principles of natural justice to administrative investigations
Champagne Toast and Networking
Conference Adjourns
Day 2
October 30, 2024
Registration and Breakfast
Andrew BernsteinPartnerTorys LLP
Adam GoldenbergPartnerMcCarthy Tétrault LLP
John ProvartGeneral CounselJustice Canada
- Unpacking the recent Supreme Court decision in Yatar v TD Insurance Meloch Monnex and the extrapolating the impact of the Supreme Court’s affirmation of the availability and importance of judicial review
- Exploring what questions remain to be determined after Yatar
- Considering other recent case law on the judicial discretion to refuse the application for judicial review
- Identifying the various methods appellants can use to overturn an administrative decision
- Understanding the nature and different types of privative clauses
- Examples of each type of privative clause
- Examining the scope of judicial review when privative clauses exist
- Understanding legislative intent with respect to limiting rights of appeal
Charter Values and Rights in Focus: Unpacking the Supreme Court’s Affirmations of Doré and its Implications for Decision-Makers
Hon. Nicholas McHaffieJudgeFederal Court
Kiran KangPartnerGoldblatt Partners LLP
Gabriel Poliquin, Ph.D.PrincipalGP Avocats
Alyssa TomkinsPartnerGowling WLG (Canada LLP)
The Supreme Court’s 2023 decision in Commission Scolaire Francophone des Territoires du Nord-Ouest v. Northwest Territories unequivocally affirmed the Doré framework, dispelling previous doubts about its survival. With this pivotal affirmation, it is imperative for decision-makers to be fully versed in engagement with Charter rights and values. Topics of discussion include:
- Review of the Doré framework and methodology
- Considering the analysis of "proportionality"
- Enumerating the Charter values that have been recognized to date
- Considering the Northwest Territories decision
- Do decision-makers need to consider Charter values if the parties did not raise those arguments?
- Exploring purpose as a Charter value
- Unpacking the York Region District School Board decision:
- Reviewing the bases for which the Charter will apply to an entity
- Knowing which standard of review to use when determining whether a Charter right is engaged and asking whether this applies equally for Charter values
- Appreciating how deference is heightened when Charter values are in play
- Understanding the interplay between heightened deference and the contrasting view taken in Mason whereby a court’s review of reasonableness must take account of the impact of the decision on the affected individual.
Morning Networking Break
Charlotte-Anne MalischewskiDeputy Chief CommissionerThe Canadian Human Rights Commission
Across Canada, there is a profound disparity between those who have access to adequate food, housing, health, education, and other social and economic rights and those who do not. For people who are already facing other forms of discrimination, having to fight for their basic social and economic rights becomes yet another obstacle to overcome. In this special keynote, the Deputy Chief Commissioner of the Canadian Human Rights Commission will explore the need for stronger human rights protections at the federal level to protect people in Canada from discrimination based on their economic or social condition, as a necessary step to ensure everyone living in Canada has equal access to live a life of their choosing.
Joseph ChengGeneral CounselDepartment of Justice
Lauren J. WihakPartnerMcDougall Gauley LLP
Michael H. MorrisSenior General Counsel, National Litigation Sector, Ontario Regional OfficeDepartment of Justice
In 2014, the Supreme Court of Canada set out a high threshold for overturning regulations in the case of Katz. Following Vavilov, the status of Katz, and the standard of review with respect to regulations, was left unclear. Subsequently, two courts of appeal came to the opposite conclusion in the cases Auer and TransAlta, which have now been heard by the Supreme Court of Canada,with an anticipated decision release date around October 2024. In this session, the speakers will read the tea leaves in anticipation of the decisions by:
- Understanding how appellate courts have tackled whether the high threshold for overturning regulations based on statutory inconsistency set out in Katz still applies or has been replaced by the "robust reasonableness" standard in Vavilov.
- Appreciating the opposing approaches and comprehending the challenges created by the split
- Reviewing the arguments in the Auer and Transalta cases
- Unpacking the oral arguments heard in April 2024
- Considering the arguments of the interveners
- Anticipating the Supreme Court’s decision
- Discussing the possible implications for decision-makers and on other areas of administrative law
Networking Lunch
Deciphering How Delegated Decision-Makers Can Provide Vavilov-Robust Reasons Amidst Cabinet Privilege, Deliberative Secrecy, and Other Barriers
Graeme KingGeneral CounselDepartment of Justice
Scott MacKenzie, K.C.Public MemberCanadian Investment Regulatory Organization
Ewa KrajewskaPartnerHeinen Hutchinson Robitaille LLP
Procedural and substantive fairness are hallmarks of the rule of law and public confidence in the administration of justice. Reasons that are not transparent and robust may be overturned on judicial review. Delegated decision-makers face this onus despite inherent tensions with respect to transparency such as cabinet privilege and deliberative secrecy. This panel will explore these tensions and other barriers, implicit or explicit, that delegated decision-makers grapple with. Topics of discussion include:
- Understanding the limits of deliberative secrecy
- Considering what must be included in written reasons (e.g., soft law)
- Navigating cabinet privilege
- Takeaways from the Supreme Court of Canada’s decision on the Doug Ford mandate letters’ case
- Challenging or justifying an administrative decision when the inputs to regulations or other delegated legislation are subject to cabinet privilege
- Exploring other barriers that influence what gets included in reasons (e.g., polarized media representation)
Afternoon Networking Break
Richard D. SharpeDirectorBlack Equity Branch
People and Culture Division
Centre for People, Culture and Talent
Treasury Board Secretariat │ Ontario Public Service
Chantell BarkerExecutive DirectorAboriginal Legal Services
Yameena AnsariPrincipalAnsari Immigration Law
In recognition of Canada’s culturally and ethnically diverse population, it is crucial that administrative bodies also mirror this diversity. Topics of discussion include:
- Appreciating the value of diversity and inclusion and the public’s confidence in the administration of justice
- Understanding power and privilege, unconscious bias or cultural homophily
- Strategies to recruit from the BIPOC, disabled and LGBTQ2IA+ communities and sponsoring them to prepare them for leadership roles
- Learning the best practices for workplace diversity, equity and inclusion
- E.g., the Public Service Employment Act
- Compliance audits under the Employment Equity Act
- Accessibility plans in compliance with the Accessible Canada Act
- The federal Pay Equity Act and other efforts to close the gender pay gap
Upholding Administrative Law Principles Within the Investigations and Hearings of Self-Regulated Professions
Dionne WoodwardTribunal CounselOntario Physicians and Surgeons Discipline Tribunal
Natalia RodriguezPartnerConway Baxter Wilson LLP
Bencher
Law Society of Ontario
Adjudicator
Law Society Tribunal
Natasha DansonPartnerSteinecke Maciura LeBlanc LLP
Self-regulated bodies are accountable to their members and the public for upholding professional standards and ethics. However, self-regulated professionals (e.g., lawyers, paralegals, physicians, psychologists) are equally entitled to procedural fairness in disciplinary proceedings. Balancing the autonomy of self-regulated professions with the
need to uphold administrative law principles presents ongoing challenges. In this session, topics of discussion include:
- Revisiting the focus of the proceeding, e.g., discipline versus the public interest, and tailoring the approach accordingly
- Working with professional misconduct counsel
- How cooperative do self-regulated professionals need to be?
- Analyzing the role of the Board or Tribunal in the investigation and the handling of evidence
- Reviewing the BC Court of Appeal decision to set aside the Law Society of BC’s decision against Bijan Ahmadian for their "problematic" handling of the evidence
- Accessing investigative reports and knowing the obligations with respect to disclosing these reports to the member
- Considering Bill 21 in British Columbia (i.e., the proposed removal of self-regulation)
- Analyzing how mental health is considered in disciplinary proceedings of self-regulated professions