Pre-Conference Workshops

Workshop A | Maturity Assessment—Taking your Asset Management Plan to the Next Level

Oct 24, 2017 9:00am – 12:00pm

Speakers

Dr. Saidur Rahman
Senior Project Manager – Infrastructure Planning
Town of Oakville
Adjunct Professor , Ryerson University

Workshop B | It Takes a Village—Public Engagement and Asset Management Success

Oct 24, 2017 1:00pm – 4:00pm

Speakers

Dr. Anna Robak
Director, Whole of Life Asset Management
Opus International

Day 1 - Wednesday, October 25, 2017

8:00
Registration Opens and Refreshments are Served
9:00
Opening Remarks from Conference Chair
9:15
CASE STUDY Asset Management in Face of Natural Disaster
9:45
Refining your Asset Management Plan with ISO55000
10:30
Networking Refreshment Break
10:45
FCM’s Municipal Asset Management Program: What is it about?
11:45

OPTIMIZING YOUR PLAN

CASE STUDY Two Sides of the Same Coin
12:30
Networking Luncheon for Delegates and Speakers
1:30
KEYNOTE Asset Management Innovation and Change Management
2:15
What Really Works to Get Council and other Decision-Makers on Side
3:00
Networking Refreshment Break
3:15
Maximizing Return on Investment with Effective Condition Assessment and Life Cycle Costing
4:15
Closing Remarks from Conference Chair

Day 2 - Thursday, October 26, 2017

8:30
Refreshments are Served
9:00
Opening Remarks from Conference Chair
9:15

KEY CHALLENGES AND OPPORTUNITIES IN ASSET MANAGEMENT

PANEL Spotlight on Smaller Municipalities— Exploring Unique Ways to Meet their Needs
10:30
Networking Refreshment Break
10:45
WORLD CAFÉ Tackling Common Asset Management Conundrums
12:00
Networking Luncheon for Delegates and Speakers
1:00

ASSET MANAGEMENT IN ACTION

KEYNOTE ADDRESS Asset Management 2.0—From Technical to Technology Adaptive Platform
1:45
CASE STUDY City of Burlington Parks Asset Management
2:30
Networking Refreshment Break
2:45
CASE STUDY Burk’s Falls—Innovative Funding and Delivery for a Small Municipality
3:30
Closing Remarks from Conference Chair

Day 1 - Wednesday, October 25, 2017

8:00
Registration Opens and Refreshments are Served
9:00
Opening Remarks from Conference Chair

Andrew Macklin
Editor
ReNew Canada

9:15
CASE STUDY Asset Management in Face of Natural Disaster

Karina Richters
Supervisor, Environmental Sustainability and Climate Change
City of Windsor

Last fall, the City of Windsor suffered extreme storms, which flooded roads and damaged more than 1,700 homes. Windsor declared a state of emergency and was fortunately able to garner provincial support amidst the chaos. Across Ontario, cities have suffered from similar natural disasters. Hear lessons learned from Melissa Osborne, Windsor’s Senior Manager, Asset Management Planning, on how to build resilience into your asset management strategy and do your best to safeguard against Mother Nature’s surprises.

9:45
Refining your Asset Management Plan with ISO55000

Vanessa Chau
Manager, Corporate Asset Management
City of Brampton

  • Pursuing asset management excellence by incorporating a highlyregarded global standard into your corporate asset management policy as required by Asset Management Regulation (Bill 6)
  • Employing an initial ISO55000 assessment to determine the current state of your asset management plan
  • Meeting funding requirements by adopting the ISO55000’s acceptable practices for asset management, considering level of service, lifecycle, risk and expenditures
  • Case example: City of Brampton’s asset management roadmap

10:30
Networking Refreshment Break
10:45
FCM’s Municipal Asset Management Program: What is it about?

Kate Fleming
Program Director – Municipal Asset Management Program
Federation of Canadian Municipalities

  • An overview of FCM’s Municipal Asset Management Program and activities to date
  • Accessing Capacity building programs through FCM and its partners
  • An introduction to other FCM programs
  • Tips for completing a MAMP grant application

11:45

OPTIMIZING YOUR PLAN

CASE STUDY Two Sides of the Same Coin

James Johnstone
Project Engineer—Asset Management
Town of Innisfil

Through his doctoral research, as well as his experience at the Town of Innisfil, James Johnstone came to realize a planning/rationalization exercise needed to take place before asset management could be implemented. Thus, he created a framework that cuts across all stakeholder departments and is level of service-based. In this session, he will share how he has implemented this framework at the Town of Innisfil, and how it can be a springboard to excellence in asset management and service delivery.

  • Crafting a systems- and service-based framework linking pieces of the asset management puzzle together
  • Grouping assets according to service delivered to better visualize asset management needs and measure effectiveness
  • Leveraging this framework to break down silos and foster collaborative decision-making among diverse groups in the organization
    • E.g., Getting finance and operations to see that they are two sides of the same coin
    • Determining which departments are responsible for which data
  • Garnering more support from internal and external stakeholders with this easy-to-understand, big picture view of asset management

12:30
Networking Luncheon for Delegates and Speakers
1:30
KEYNOTE Asset Management Innovation and Change Management

Ilmar Simanovskis
Founder
Public Works Knowledge Network
Former Director of Infrastructure and Enviromental Services at Town of Aurora

  • Change management
    • Creating a progressive culture of asset management
    • Targeting sustained incremental change
  • Reframing the idea of infrastructure
    • Transportation
    • Roads
    • Sewer/sewage plants
  • What does innovation mean and where does innovation occur?
  • Contextualizing asset management with a view to innovation

2:15
What Really Works to Get Council and other Decision-Makers on Side

Elaine Chang
Manager, Corporate Asset Management
City of Vaughan

  • Effectively communicating benefits of asset management and ensuring it is integral to overall corporate strategy
  • Bridging the gap between what decision-makers want and what you need as an asset management professional
  • Gaining approval for asset management costs from key stakeholders; answering tough questions about return on investment
  • Working together to provide best service for customers

3:00
Networking Refreshment Break
3:15
Maximizing Return on Investment with Effective Condition Assessment and Life Cycle Costing

David Unrau
Director of Public Works
Town of Petawawa

  • Connecting budget to condition analysis and evidence-based understanding of where assets fall in the life cycle—i.e., minor maintenance, major maintenance, rehabilitation and full replacement
  • Achieving consistency in condition metrics and measurement across an organization
  • Taking a triple bottom line approach to life cycle costing for maximum return on investment

4:15
Closing Remarks from Conference Chair

Day 2 - Thursday, October 26, 2017

8:30
Refreshments are Served
9:00
Opening Remarks from Conference Chair

Andrew Macklin
Editor
ReNew Canada

9:15

KEY CHALLENGES AND OPPORTUNITIES IN ASSET MANAGEMENT

PANEL Spotlight on Smaller Municipalities— Exploring Unique Ways to Meet their Needs

Tony Haddad
CAO
Town of Tecumseh

Michael Hausser
Manager of Public Works
County of Huron

David Unrau
Director of Public Works
Town of Petawawa

Steven Hobbs
Director, Strategic Planning and Partnerships
The Canadian Council for Public-Private Partnerships

While most municipalities struggle to finance necessary maintenance of their assets, for smaller municipalities with a limited tax base, the struggle can seem insurmountable. This session acknowledges the unique challenges municipalities of less than 30,000 people face while opening discussion on possible solutions with a focus on increased collaboration between municipalities of all sizes.

  • Unpacking the specific issues rural and small municipalities are facing when it comes to managing assets on a daily basis and meeting stringent provincial requirements for funding
  • Thinking more provincially about how we can deal with rural and small municipalities’ limited capacity and financial resources for effective asset management planning
  • Leveraging manpower and resources of municipalities across the province to help the collective; getting larger municipalities to see that when smaller municipalities suffer, we all suffer
  • What innovative financing tools can municipalities look at to delivering major infrastructure in their communities? Is there a role for Public-Private Partnerships?

10:30
Networking Refreshment Break
10:45
WORLD CAFÉ Tackling Common Asset Management Conundrums

Utilizing a World Café format this session will allow participants and moderators to unpack complex issues in an intimate roundtable setting. Delegates will spend 20 minutes at their chosen table, sharing possible solutions to common issues, lessons learned and best practices. At the end of the session, each facilitator will share insights from each table with the wider audience.

  •  Beyond the gas tax: Creative ways to shrink the infrastructure gap
  • Shifting from worst first: The best ways to prioritize projects in the face of limited resources
  • Expecting the unexpected: Accounting for natural disasters and other emergencies in asset management planning

12:00
Networking Luncheon for Delegates and Speakers
1:00

ASSET MANAGEMENT IN ACTION

KEYNOTE ADDRESS Asset Management 2.0—From Technical to Technology Adaptive Platform

Hugh Sinclair
Asset Strategy Manager
Washington Suburban Sanitary Commission

  • Shifting from a technical/operational view of asset management to a big data approach
  • Employing EAM technology with complex algorithms to centralize organization-wide asset data, and deep dive into what’s really going on with your assets
  • Championing the push to technology as an asset manager
  • Using technology to meet increasing customer demands around level of service and level of information

1:45
CASE STUDY City of Burlington Parks Asset Management

Marion Rabeau
Sr. Landscape Architect
City of Burlington

Paul Rohoman
Coordinator of Linear Asset Management
City of Burlington

  • Overview of the current state of the City of Burlington’s parks
  • Importance and benefits of data asset management, including
    • Data collection (inventory and condition assessments)
    • Life cycle development
    • Life cycle costing
  • Integration of parks data with the corporate decision support tool

2:30
Networking Refreshment Break
2:45
CASE STUDY Burk’s Falls—Innovative Funding and Delivery for a Small Municipality

Allan Holder
Treasurer
Village of Burk’s Falls

  • How a municipality of 981 people is staying ahead of the asset management curve
    • Strategic partnerships with neighbouring municipalities for essential services
    • Taking ownership of asset management within the organization as a cost-cutting measure
    • Takeaways on creative cost management tools for any size municipality

3:30
Closing Remarks from Conference Chair

Workshop A | Maturity Assessment—Taking your Asset Management Plan to the Next Level

Oct 24, 2017 9:00am – 12:00pm

Dr. Saidur Rahman
Senior Project Manager – Infrastructure Planning
Town of Oakville
Adjunct Professor , Ryerson University

What is it about?

8:30        Registration
  • A primer on comparing the maturity of your organization’s asset management practices and capacity against industry standards (e.g., ISO55000)
  • Self-assessment capabilities, maturity scales, competence management and resourcing strategies
  • Best practices for identifying gaps and setting up a plan of action for crafting a more robust asset management plan organizational strategies
  • Integration of organizational resources to determine what to focus on to get the most out of your existing plan
  • Innovative tools and techniques to enhance competencies of your interdisciplinary asset management team
  12:00 – 1:00

A light lunch will be served to those participants attending both Workshop A and B

Workshop B | It Takes a Village—Public Engagement and Asset Management Success

Oct 24, 2017 1:00pm – 4:00pm

Dr. Anna Robak
Director, Whole of Life Asset Management
Opus International

What is it about?

12:30    Registration  
  • Tools for distilling complex asset management information into terms the public can understand
  • Approaches to extending public outreach with social media and other digital engagement tools
  • Dos and don’ts for public engagement around asset management
  • Taking the pain out of decision-making by determining what the end user really wants
  • Promoting asset management excellence via diverse feedback and opinions
  Conclusion of Workshops: 4 PM