• There are two different ways to organize a panel: one is more presentation-oriented, the other more discussion-focused. With a presentation-oriented panel each panelist is given about 15 minutes to do an individual presentation, followed by a discussion amongst the panelists led by the moderator, and, finally, questions from the floor. Alternatively, in a discussion-focused panel, the moderator would lead off the panel by putting questions directly to each of the panelists. In this case, the questions would be pre-determined and provided to the panelists in advance so they have the opportunity to think about them. The conference producer will inform you in advance which of these formats your panel will take, or may ask the panel to choose its preferred format.

• The role of the panel moderator is key. The moderator should ensure that the panel is organized in advance and that panelists are well-prepared. On the day of the conference, the moderator will act as the time guardian, ensuring that all panelists have a fair amount of time to speak. If questions are not immediately forthcoming from the delegates, it is important for the moderator to have some questions ready for the panel.

• It is extremely valuable if the moderator and panelists can co-ordinate their panel session before the conference. This will ensure that all the topics listed under your panel in the conference brochure are covered, while avoiding any overlap. If you would like assistance co-ordinating a pre-conference meeting or conference call, we can assist you in setting one up. Alternatively, a speakers list is included in this package so that you can get in touch with your co-panelists directly.

• No matter which format your panel takes, it is essential for panelists to be aware of exactly how much time each has to present. Obviously, it is impossible to fit a full presentation into 15 minutes, so you will have to choose carefully the points you want to cover.

• It is also critical that, regardless of the panel format, that all panellists put together some form of written materials. Written materials from panelists can take the form of a short narrative paper, PowerPoint slides/overheads or even a list of Top 10 tips. These presentation materials are required no later than 3 weeks before the conference. Legal cases mentioned in PowerPoints should include citations if not set out elsewhere.

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